Make Your Meeting Rooms Work Harder With Cloud-Based Coworking Software

If you’re a coworking provider with multiple locations and multiple meeting rooms in each of those locations, you want to make sure you’re making the most of your meeting room space. Members typically pay for private meeting rooms by the hour, so it’s important to make sure they’re using them as much as possible. Here are 5 tips to help you sell more meeting rooms at your coworking space with coworking software.

Make Bookings Easy 

The first step to selling more meeting room time is to make it easy for members to book the space they need. You want to make sure the booking process is as simple as possible. This can be achieved by implementing coworking software with an online booking system or app. A member app allows your customers to reserve a meeting room quickly and easily from their computer or mobile device. It provides visibility on available spaces across all office locations, automates payment processes and allows you to update account information as well as connect with other members effortlessly.  

Efficient Billing and Cross-Charging for Meetings in Other Locations 

Another important factor is billing and cross-charging. You want to make sure the billing process is efficient and easy for both you and your members. With a dedicated coworking software platform, you can enhance operations with automated billings of meeting rooms and allow members to stay in control of their payments. The accountancy feature within the platform helps to seamlessly calculate usage across multiple locations and meeting rooms, helping to save time and effort in generating bills. This makes it easier for members to pay for their meeting room usage, no matter the location. 

Access to Meeting Rooms 

When it comes to accessing meeting rooms, you want to make it as easy as possible for your members. Opt for a coworking solution with access control systems, such as Salto KS, KISI and BRIVO, integrated within the platform. This allows members to create access groups and passes to enter your flexible workspace at any time of the day as well as unlock rooms. Therefore, eliminating the need for staff involvement and saving time and money. 

Incentives for Off-Peak Times 

Coworking spaces tend to be busiest in the middle of the week. To incentivise members to book meeting rooms during off-peak hours, offer discounted rates for bookings. With coworking software, you can effortlessly implement this with a click of a button. However, if you wish to use a credit-based system to incentivise off-peak times, the coworking platform can assist you. Credits are allocated to your members, giving them the flexibility to redeem them when booking their next meeting via a Member App.  

This will encourage your customers to use the meeting rooms on quieter days and help to spread out the usage of meeting rooms across the week. 

Promote Meeting Room Availability 

Finally, it’s important to make sure your members know about the availability of your meeting rooms. Coworking software that includes an interactive calendar helps your members easily view meeting rooms, see real-time availability and create manual bookings through a dashboard. If you are facing empty meeting rooms, consider promoting them on your website and social media channels and send regular email newsletters to highlight the availability of the rooms. This can all be seamlessly executed with coworking software, such as Yardi Kube’s Member App, which not only provides effortless advertising for available meeting rooms but helps members stay up-to-date with events and reserve meeting rooms with ease. 

Fill Your Meetings Rooms With Help From Yardi Kube 

Members want a simple and easy experience and with Yardi Kube, you and your members can benefit from a cloud-based, all-in-one solution designed for flex space management. 

Yardi Kube provides one platform, including a member app, for everything from member management, meeting room bookings and access control to accounting, security, maintenance and procurement. It helps simplify daily operations for coworking locations and flexible workspaces. 

See how you can utilise a Member App and automate your space with Yardi’s flexible workspace solution.

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